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ADMINISTRATIVE ASSOCIATE (CONTRACTOR)

Job Description

Women of Color in the Arts (WOCA) seeks a self-motivated, detail-oriented Administrative Associate (Contractor) to provide essential administrative support to WOCA’s daily operational activities. This contracted position will report directly to the Membership Manager and offer assistance to WOCA’s small but growing team.

The ideal Administrative Associate candidate is a creative and critical thinker that has a decolonized approach to nonprofit work, an acute understanding of community, experience working in a dynamic environment that demands a high level of flexibility and problem-solving skills, and a clear alignment with WOCA’s mission and vision. Prior background working in a nonprofit arts or cultural organization, particularly within a grassroots setting, is especially valued. 


LOCATION & OFFICE

Fully remote office

SCHEDULE 

WOCA recognizes we have team members across various time zones therefore work schedules are flexible with organizational hours typically running Monday - Thursday, from 10 am - 5 pm ET.

KEY RESPONSIBILITIES

The Administrative Associate will:

  • interface with WOCA community members

  • serve as the first point of contact for WOCA, managing general inquiries and directing messages to the appropriate team members when needed

  • handling all of WOCA’s administrative duties including updating and managing  communication and programming timelines and organizational/team calendars

  • handling of team meeting agendas, reminders, and post-meeting recaps 

  • maintain and update accuracy of member records, demographics, and contact information; including membership renewals and member offerings forms

  • communicate with the Membership Manager regarding WOCA’s membership status, demographics and inquiries from WOCA members

  • manage WOCA’s email mailing list -  import and update contact information for current and prospective WOCA members, allies, and supporters

  • create, schedule, and maintain the distribution of WOCA’s weekly career opportunity newsletter, The Pipeline including the review and report of incoming submissions

  • assist with creating and managing event registrations and attendee communication

  • serve as part of support team for in-person and virtual gatherings

  • assist with creating survey forms and polls for programs and events 

  • create and share post-event reports for WOCA team members

  • monitor and engage with WOCA’s members-only Facebook group, Instagram, and LinkedIn. 

QUALIFICATIONS

  • alignment with WOCA’s mission and vision and values

  • ability to work independently, collaboratively, and creatively

  • attention to detail with a focus on timely execution of tasks

  • superior written and verbal communication skills

  • ability to adapt easily to evolving needs and priorities

  • tech savvy and resourceful

  • proficiency in online platforms and/or a willingness to learn - particularly valued is a familiarity with project management tools (i.e. Asana), Google Workspace, Submittable, Zoom, CRM and database management systems

  • a creative and critical thinker with a decolonized, equity-centered approach to nonprofit work

COMPENSATION AND BENEFITS

  • $6,000 for 6 months at 25-30 hours/month

  • remote work environment + flexible schedule

  • as a contracted position, contractors are not entitled to employee benefits

POTENTIAL START DATE

August 2025

APPLICATION CLOSES

July 14, 2025

HOW TO APPLY 

WOCA is a membership organization and seeks to prioritize extending opportunities to women of color and its community members. This application is open to all that align with the mission, vision, and values of WOCA. 

Submit your application to the link provided including a resume and cover letter.  

ABOUT WOCA
Women of Color in the Arts (WOCA) is a national, grassroots service organization driven and grounded by our values and dedicated to creating transformational change in the arts and culture sector. We do this by championing racial equity as a basic tenet of eliminating systemic disparities in the field and by providing a platform to help amplify the voice and visibility of women of color,* leaders that are disproportionately affected by inequitable structures and practices in the sector. WOCA aims to cultivate a just and inclusive field with the intent of creating equitable systems for all to prosper inside and outside of the arts.

*WOCA uses the term “women” to encompass all those that self-identify as women or with womanhood including non-binary, transgender, and cisgender women. Our intention is to uplift and address the very specific ways in which this particular group of people, and their multiple identities, are impacted by various forms of oppression, notably sexism and racism. WOCA uses the term “women of color” as an organizing tool, acknowledging the expression is a political designation, not a biological one, and borne out of a solidarity movement originating from the labor of Black women.

ABOUT WOCA ORGANIZATIONAL CULTURE

Based on the lived experiences of our co-founders and founding members, WOCA was established to help create more visibility and support for leaders who have been systematically marginalized and historically under-represented in the arts sector and to create opportunities where women of color hold shared power at decision making tables. WOCA operates through the lens of women of color in order to best articulate the needs of all people in a racially just world. We recognize that when women of color with their intersectional identities thrive, the world thrives. We like to think of our work as liberatory – but recognize that oppression shows up in many ways, even in communities and organizations of color. Yet, we work to create an environment that is inclusive and intentional. As a membership-driven network, we encourage all our community members to openly express their views on how we can be our best selves. As an organization, we value transparency and the collaborative work involved with creating a culture of community inside and outside of the workplace.

EQUAL OPPORTUNITY

WOCA is fully committed to Equal Opportunity Employment and to attracting, retaining, developing, and promoting employees without regard to their race, gender identity, color, religion, sexual orientation, national origin, age, genetic disposition, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state, or local law. We strive to provide a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. We intend that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. We offer reasonable accommodation during the employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

We encourage a myriad of applicants to apply to the position including those that are self-taught and independently educated and those from marginalized and under-resourced communities. We openly embrace single parents and/or independent caregivers understanding the unique skill set this particular group of people possess from having to navigate real-life experiences and challenges that have made them especially adept and nimble at problem-solving.

Don’t check off every box in the requirements listed above? Please apply anyway! Studies have shown that marginalized communities - such as women, LGBTQ+, and people of color - are less likely to apply to jobs unless they meet every single qualification. WOCA is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging – so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role!